Executive Assistant
Job Details
About the Company
With operational hubs scattered across Europe, Asia, and LATAM, and its headquarters situated in San Francisco, US, the company boasts a workforce of over 1,000 adept professionals. Spanning across more than 20 countries, ALLSTARSIT offers a diverse range of skilled employees across various verticals, including AI, cybersecurity, healthcare, fintech, telecom, media, and so on.
About the Project
This is a global e‑commerce capital partner that helps online sellers grow by providing funding tightly integrated with their supply chains, built on core values of trust and transparency. With teams across multiple international locations and leadership experienced in both e‑commerce and finance, it offers simple, accessible funding solutions that operate as a seamless extension of sellers’ day-to-day operations.
Specialization
Headquarters
Years on the market
Team size and structure
Current technology stack
Required skills:
- 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role.
- Advanced English (C1 or C2).
- Strong written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Proficiency in Google Workspace / Microsoft Office.
- Ability to work independently, prioritize effectively, and manage multiple tasks simultaneously.
- High level of discretion, integrity, and professionalism.
Nice to have:
- Experience in high-growth, fast-paced environments.
- Familiarity with CRM tools and productivity platforms (Slack, Notion, Asana, Monday, etc.).
- Knowledge or hands-on experience with Amazon Seller Central, including listing management, order review, and basic reporting — a strong advantage.
- Bachelor’s degree.
Scope of work:
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide direct support to the executive team. This role requires exceptional communication skills, strong judgment, the ability to prioritize in a fast-paced environment, and a high level of confidentiality. The ideal candidate is resourceful, solutions-driven, and able to anticipate needs before they arise.
Executive Support:
- Manage and optimize executives’ calendars, appointments, and daily schedules.
- Coordinate travel arrangements, accommodations, itineraries, and expense reports.
- Prepare executive-level communications, presentations, and meeting materials.
- Screen, prioritize, and respond to emails and calls on behalf of executives.
- Anticipate executive needs and ensure all logistical aspects are handled proactively.
Operations & Coordination:
- Organize and prepare for meetings including agenda creation, document distribution, and follow-up on action items.
- Maintain organized filing systems (digital and physical), databases, and company documentation.
- Coordinate cross-departmental communication and serve as a point of contact for internal and external stakeholders.
- Assist in onboarding processes for new staff, vendors, or partners as needed.
Project & Task Management
- Support executive-level projects and track progress on key strategic initiatives.
- Conduct research, compile data, and create detailed reports and summaries.
- Manage special projects with minimal supervision and deliver results on tight timelines.
Confidentiality & Professionalism
- Handle sensitive information with absolute discretion.
- Maintain a high level of professionalism and represent the executive team with confidence and tact.
Why ALLSTARSIT?
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